Nine members, elected at our Annual General Meeting in August 2019, form the Committee of Management of the Friends of Geelong Botanic Gardens:
President: Allison Martland
Vice President: Judy Lavery
Vice-President: Denise Feldman
Secretary: Kate Kirkhope
Treasurer: Jane Laidlaw
One vacant position on Committee
The Committee of Management works for the good governance of the Friends of Geelong Botanic Gardens, in administering the Purposes and Rules and the business of our association. It supports members to carry out the Friends’ activities and to benefit Geelong Botanic Gardens.
The Committee offers activities and events including: the Geelong School of Botanical Art classes, Through the Garden Gates tour, an evening Talks Program, Tours and Winter Luncheon. It also manages Friends’ staffing and administration and works in partnership with the City and the Gardens. The Friends of Geelong Botanic Gardens Incorporated is the Trustee for the Friends of Geelong Botanic Gardens Gift Fund.
The Committee appoints subcommittees to carry out Friends activities, events and some administrative functions. Each group annually appoints a Coordinator, who coordinates volunteer activities and regularly reports to Committee. Subcommittees include the Guides; Friends’ Plant Nursery, Perennial Border and Heritage Rose Growers; Friends’ Library; Marketing and Publications; Friends’ Website; Events; Finance and the Geelong School of Botanical Art.
Annual General Meeting, 9 November 2020
Because of Covid-19 restrictions, the Friends’ Annual General Meeting for 2020 was held on-line via Zoom. Nearly thirty members attended, to receive the Annual Report, Financial Reports and to vote on a Special Resolution. The resolution, which was accepted unanimously, was to amend the Friends’ Rules and Purposes, to allow new memberships to be made online as an alternative to hard copy. Thanks were given to out-going Committee member Libby Hogg for so generously contributing to the management of Friends of Geelong Botanic Gardens. A presentation of flowers was made, acknowledging Libby’s three years on Committee.
The election of the new Committee was chaired by Friends’ patron, Dr Phillip Moors. No new nominations were received so the nine former Committee members were re-elected. Denise Feldman replaces Libby as one of two Vice Presidents.
No Honorary Life memberships were awarded this year but, as November 2020 marked the Friends’ 35th anniversary, a celebratory cake was cut in honour of the occasion.
Sincere thanks to all members who attended this very unusual Annual General Meeting, allowing a quorum to be reached to enable the passing of the Special resolution.
President's Annual Report 2020
Treasurer's Financial Report 2020
Since 2013, Dr Philip Moors AO has been the Patron of the Friends of Geelong Botanic Gardens. Philip was a former Director and Chief Executive of Royal Botanic Gardens Melbourne and has a long association with Geelong Botanic Gardens and Geelong Friends. We greatly appreciate the advice and assistance that Philip has given us over the years, including our planning as hosts of the 2016 AAFBG Conference and chairing elections at the Friends’ Annual General Meetings.
Rules and Purposes
Following the 2013 AGM, confirmation was received from the Registrar of Consumer Affairs Victoria (CAV) that our new Rules and Purposes had been approved, without alteration.
At the 2014 AGM, the Committee proposed some further alterations and the Friends voted to broaden the scope of our Purposes and Rules and our Gift Fund Trust Deed to include Eastern Park. This change recognises the City Fathers’ original intention that the Botanic Gardens occupy the entire 20 acre site, part of which is now Eastern Park. This change received ratification from Consumer Affairs Victoria and the Australian Taxation Office, although Eastern Park cannot be included in any distribution from the Gift Fund.
At the 2020 AGM, the Friends voted to include a clause in the Rules and Purposes, to allow new memberships to be applied for online as an alternative to the existing hardcopy Membership Application. This Special Resolution will not be effective until it is approved by Consumer Affairs Victoria.
FGBG Rules and Purposes 2013 with Amendments 2014
FGBG Members' Handbook
The FGBG Members' Handbook is for all our members and is written for Friends enjoying the Gardens and working together. It has three messages:
- To welcome new members into our association.
- To outline the history of Geelong Botanic Gardens and provide some information about the roles of the City of Greater Geelong at the Gardens, and the role of the Friends.
- Volunteers' induction; explains the way we must operate while at work in the Gardens, with a pro forma (available at the Friends’ office) that all volunteers sign, in order to comply with CoGG and Friends’ requirements.
We hope you find it helpful and welcome your responses. Like our Website, the Handbook will always be a work in progress, as we grow and change.
FBGB Members' Handbook
Other Organisational Documents
The Committee has developed Policies to assist in the management of the organisation, for the mutual benefit of our members and our staff. Members can access these policies at the office and current policies include:
- Professional Development Policy
- Leave of Absence Policy
- Refund Policy
- Gifts and Reimbursement Policy
- Harassment, Bullying and Discrimination Prevention Policy
- Website and Social Media Policy
- Child-safe Standards Protocol
The Friends, in partnership with the City of Greater Geelong, also observe the City's policies and procedures in volunteer workplace matters such as:
- FGBG Hands on Horticulture Activity Standard Operating Procedure