Ten members, elected at our Annual General Meeting in August 2018, form the Committee of Management of the Friends of Geelong Botanic Gardens:
President: Allison Martland
Vice President: Anthea Williams
Vice-President: Judy Lavery
Secretary: Helen Rodd
Treasurer: Jane Laidlaw
The Committee of Management works for the good governance of the Friends of the Geelong Botanic Gardens and sees its chief task as supporting the work of our members to benefit the Gardens. The Committee offers activities and events including: the Botanical Art School, Through the Garden Gates tour, the evening Talks Program, Tours and Winter Luncheon. It also manages staffing and administration and works in partnership with the City and the Gardens. The Friends of Geelong Botanic Gardens Incorporated is the Trustee for the Friends of Geelong Botanic Gardens Gift Fund.
Annual General Meeting, August 27 2018
Our Annual General Meeting was well attended. We particularly appreciate that two Councillors of the City of Greater Geelong, Sarah Mansfield and Jim Mason, were able to attend. Our Patron, Dr Philip Moors, took the Chair for the election of the new Committee
President Allison Martland gave an account of the Friends’ achievements during 2017-2018. Treasurer, Rosalie Richards, presented a detailed, audited, financial report on our operating and investment accounts, the Gift Fund, and outlined a budget for 2018-19, with expected further funding planned to support GBG projects and programs. Full financial reports are available at the Friends' Office. Davidsons Accountants were re-appointed as our auditors.
Honorary Life Membership was awarded to Barrie Satchell.for his outstanding volunteer contribution over many years. Congratulations Barrie.
At the conclusion of the meeting, we were treated to two very informative illustrated talks:
Geelong Botanic Gardens - Annette Zealley, Director
Wathaurong People - Liz Bennetto, Life Member of the Friends and Volunteer Guide and Grower.
President's Annual Report 2018
Treasurer's Report 2018 and Summary of Financial Reports Profit and Loss and Budget and Balance Sheet
Late in 2013, we introduced our new Patron, Dr Philip Moors, AO. Philip has a long association with the GBG and the Geelong Friends and has retired from his position as Director and Chief Executive, RBG Melbourne. We greatly appreciate the advice and assistance which Philip gave us with our planning as hosts of the 2016 AAFBG Conference and are delighted that Philip could be MC for several of the conference sessions.
Rules and Purposes
Following the 2013 AGM, confirmation was received from the Registrar of Consumer Affairs Victoria (CAV) that our new Rules and Purposes have been approved, without alteration.
At the 2014 AGM, the Committee proposed some further alterations and the Friends voted to broaden the scope of our Purposes and Rules and our Gift Fund Trust Deed to include Eastern Park. This change recognises the City Fathers’ original intention that the Botanic Gardens occupy the entire 200 acre site, part of which is now Eastern Park. These changes have received ratification from Consumer Affairs Victoria and the Australian Taxation Office.
see FGBG Rules and Purposes 2013 with Amendments 2014
FGBG Members' Handbook
The FGBG Members' Handbook is for all our members, and is written for Friends enjoying the Gardens and working together. It has three messages:
- The first is to welcome new members into our company.
- The next is to outline the history of the Geelong Botanic Gardens and provide some information about the roles of the City of Greater Geelong at the GBG, and those of the Friends.
- Lastly, the longer section on volunteers' induction, deals with the way we must operate while at work in the Gardens, finishing with a pro forma (available at the FGBG office) that all volunteers sign in order to comply with CoGG requirements.
We hope you find it helpful, and welcome your responses. Like our Website, the Handbook will always be a work in progress, as we grow and change.
View or download the FBGB Members' Handbook here (pdf).
Other Organisational Documents
The Committee has developed Policies to assist in the management of the organisation, for the mutual benefit of our members and our staff. Members can access these policies at the office and current policies include:
- Professional Development Policy
- Leave of Absence Policy
- Refund Policy
- Gifts and Reimbursement Policy
- Harassment, Bullying and Discrimination Prevention Policy
The Friends, in partnership with the City of Greater Geelong, also observe the City's policies and procedures in volunteer workplace matters such as:
- FGBG Hands on Horticulture Activity Standard Operating Procedure